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$28.8M
in projected value savings.
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Procurement is one of the fastest moving organizations at any given company, charged with optimizing buying power while identifying savings opportunities. It’s also one of the most complex functions, requiring sourcing teams to sort through mountains of data, dozens of spend categoriesand lengthy reporting processes. Without visibility into categories or astreamlined way to edit classifications, it’s difficult to implement effective sourcing strategies or see where leakage occurs.
Data improves visibility into corporate spend, drives cost savings and is a fundamental strategic technique forbusinesses. That’s why one multinational petrochemical company embarked on ajourney to standardize its spend analytics process and provide procurement teams with useable data to drive action.
The company brought in Aligned Automation, whose teams of deep procurement knowledge, technological know-how and collaborative approach developed and delivered a plan to enable the client’s targeted spendgoals. After deep investigation and iterative design, the team delivered acentralized Spend Analytics solution built on reliable data and repeatable processes, driving millions in long-term savings
The petrochemical manufacturer’s Strategic Sourcing team was using an ad hoc, highly manual spend analytics process.Trying to identify and categorize procurement spend for commodity and segment was tedious and occupied valuable employee time. A lack of clear frameworks also led to undiscovered, unmanaged spend and spend leakage, resulting in lostcost savings opportunities. Past efforts were not comprehensive and failed toincorporate the unique blend of functional knowledge, collaboration and advanced technology needed for a lasting solution.
The team knew they needed a better way tomanage spend.
Aligned Automation worked closely with the company’s Sourcing team to research challenges across all teams and segmentsand create a framework for execution. The team followed an iterative review ofidentifying and categorizing the spend process—determining keywords,identifying commodity groupings and setting up reliable rules for digitization.A Spend Analytics Dashboard was created that prioritized a seamless userexperience, reliable data and a uniform process to report spend.
Implement spend identification and categorization process.
Develop scalable, repeatable, process for spend identification and categorization.
Digitize entire spend analytics process from end to end.
Deliver spend visibility through an interactive dashboard with multi-dimensional drilldowns.
Enable usable data and actionable insights across the organization.
Comprehensive frameworks and the dashboard facilitated the development of Spend Profiles to perform robust spend analytics. A set of parameters worked in conjunction to provide the bestpossible result for each segment. To ensure new policies and frameworks were broadly adopted, guiding principles and business rules were socialized throughout the organization.
Aiding adoption was the implementation of pattern-finding algorithms to rapidly capture previously undiscovered spend—aconvincing reason for all employees to engage with new processes. With these advanced algorithms and dashboards, employees across the procurement group had valuable insights into spend categories like segment, account assignment,device type and technology. Access to a view of real-time spending enabled strategic decision-making across the organization.
Discover additional ways transformation canadvance your procurement organization through our Next Generation Procurement initiative with Lyondell Basell executive Allen Yu.
No matter the company, faster, effective and efficient sourcing analysis leads to strategy adherence and rapid expenditure leakage detection, resulting in significant cost savings. The SpendAnalytics Reporting Solution cleans, collates, classifies and presents the organization with spend data from numerous systems. Since every organization is different, the solution uses both researched and pre-determined taxonomy to encompass the needed level of detail.
Real-time solutions like this provide invaluable detail on costs and overhead to improve negotiation and justify spend. Measuring the gap between expected and actual savings helps controlleakage by improving compliance and process efficiency across the board. Most importantly, procurement category specialists and C-level executives get clearvisibility to the spend for improved decision-making and KPI performance.
With these outcomes, the team is ontrack to capture $28.8M in savings.
